Performing Arts Centre in Vernon, British Columbia - Concerts and Events
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November 2014
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1  Todays date
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Fees - Main Auditorium
The four areas of cost are as follows:
  1. Base rent: $1,065 or 10% of FULL GROSS ticket sales whichever is greater. Discounts available for:
    • Not-profit groups
    • Local groups (Vernon and District)
    • Groups featuring non-professional performers
    Tech day rentals (no audience) are charged at $325 per day - $275 additional charge for all rentals on Statutory Holidays
  2. Facility Fee
    • $1.50 per sold seat for ticketed events
    • $1.50 per attendee for non-ticketed events (Less 10% for teachers and supervisors for school audience events)
  3. Work order - includes (but not limited to):
    • Technical Director's overtime, at $38.75 per hour
    • Additional Front-of-House calls, at $95.00 per four hour call
    • Assistant Technical Director as required rated at $22.50 per hour. Minimum call is four hours, overtime as per BC labour laws.
    • Trained crew as required rated at $17.75 per hour per person. Minimum call is four hours, overtime as per BC labour laws.
    • Any equipment rented to accommodate the needs of the licensee
    • Any supplies purchased to accommodate the needs of the licensee
    • Rental fee for use of a Piano
    • Tuning fee for the piano, if you request to have it tuned
    • Electrical tie-in/out fees, if needed to power your equipment
    • $5 replacement charge for consumed fluid for the Fog Machine or Hazer
    • $2.50 per cordless microphone - battery replacement fee
    • $50 tape charge for use of the dance floor
    • $50 charge for use of our in house-mix, if used.
    • $20 charge for use of the projector, if used.
    • Excessive Janitorial clean up charge $100 per day
  4. Ticket agent fees:
    • $3.25 per sold ticket
    • 3% credit card fee
    • $0.15 per ticket for debited charges
    • No additional fees to ticket buyers unless they request tickets be mailed to them ($1 fee to buyer)
    Please note: When you book the theatre you must use our Ticket Seller Box Office for all ticket sales.
What A Renter Gets With A Main Auditorium Rental
What a Renter gets with a rental:
  • Rental of the theatre for 24 hours - Midnight to Midnight (However, any time you or anyone from your group are in the building a technical director/staff member must also be present)
  • The assistance of a hands-on Technical Director for 7 hours (preferred to be broken into two shifts)
    • 7 hours of work, plus a half hour lunch break and two 15 minute coffee breaks to make one 8 hour day - BC Labour laws
    • There must be a meal break after 4 hours - OR - Renter Supplies her/him with a well balanced meal (not pizza) and a break to eat, plus are charged a $15 penalty
  • Access to all equipment designed for use on stage - lighting, sound, soft goods, projector, screen, chairs, tables, risers, electric piano, etcetera
    • Limited to equipment designed for use on stage - No to access office furniture, fridges, stoves, etc for use onstage
    • Does not include - Replacement Fees for: liquid for Fog or Hazer, tape for dance floor, batteries, etcetera
    • There is a $10 per table cloth dry-cleaning fee if a table cloth is dirtied
    • The Grand piano does not belong to the facility, and its owners charge rental of:
      • Grand piano - For-profit $150 per performance days
      • Grand piano - Not-for-profit - $75 per performance day
      • Rates are 50% for non-audience days, and all additional days
      • If the Grand piano needs tuning, it must be tuned by the owner's tuner (check with our office to confirm current tuning fees)
  • One Guest Relations Team which has of up to 15 volunteer Ushers, Ticket Takers, Programme Ushers, Bartenders, Concession operators, Coatcheck Staff, and a Team Leader to supervise them. (Only included for up to four hours)
  • Additional Guest Relation Team Services will be charged to the renter in four hour blocks of $95 per Front of House Call
  • Promotions package - which includes if requested:
    • Mention in our email newsletter which comes out every two weeks, starting when tickets go on sale
    • Blurb in our email newsletter (two issues prior to the event)
    • Webpage on our website - link to online ticket sales
    • Listing on our website "upcoming events" page - link to your page on our website
    • Banner advertising on our website - Linked to your page on our site
    • Up to 2 posters provided by the renter for your event in our box office (once tickets are on sale - Maximum size: 12"x18")
    • Up to 2 posters provided by the renter in the foyer (once tickets are on sale - Maximum size: 12"x18")
    • Access to postering staff to put your posters up around town (at a cost to the renter $.75 per poster)
    • Access to our Audience Development Officer who can advise you on your promotion
    • Access to our online media contacts database
    • Inclusion on the out Reader-Board sign - last 2 weeks before the event
Fees - Marie Fleming Hall & Tolko Millennium Foyer
There are two areas of cost in a Marie Fleming Hall or Tolko Millennium Foyer rental.
  1. Base rent - $285 per day rented, includes:
    • Rental of the space for 24 hours - Midnight to Midnight (However, any time you or anyone from your group is in the building a staff member must be present)
    • Assistance from a Guest Relations Team Leader for up to 4 hours
    • Guest Relations Team which includes up to 5 volunteer ushers.
    • Access to all equipment designed for use on stage - lighting, sound, projector, screen, chairs, tables, risers, etcetera. (This only includes equipment designed for use on stage - cannot access office furniture, fridges, stoves, etc for use onstage.)
      • If any stage equipment is used, the Performing Arts Centre's Technical Director must be called in. A tech call is a minimum of 4 hours, charged at $25.83 per hour.
    • Promotions package - which includes:
      • Mention in our email newsletter which comes out every two weeks (starts when tickets go on sale)
      • Blurb in our email newsletter (two issues prior to the event)
      • Webpage on our website - link to online ticket sales - up to 350 hits /day
      • Listing on our website "upcoming events" page - link to your page on our website
      • Banner advertising on our website (when one of the eight next shows) - Linked to your page on our site
      • Up to 2 posters for your event in our box office (once tickets are on sale)
      • Up to 2 posters in foyer (once tickets are on sale)
      • Access to postering staff to put your posters up around town ($.75 per poster)
      • Access to our Audience Development Officer who can advise you on your promotion
      • Access to our online media database and group media email-blast database
      • Inclusion on Reader-Board sign - last 2 weeks before the event


  2. Work order - includes (but not limited to):
    • Technical Director's overtime, at $38.75 per hour.
    • Additional Front-of-House calls, at $95.00 per four hour call.
    • Assistant Technical Director as required rated at $22.50 per hour, minimum call four hours, with overtime as per BC labour laws.
    • Trained crew as required rated at $17.75 per hour per person. Minimum call is four hours, with overtime as per BC labour laws.
    • Any equipment rented to accommodate the needs of the licensee.
    • Any supplies purchased to accommodate the needs of the licensee.
    • Rental fee for use of the Grand Piano
    • Tuning fee for the piano, if you request to have it tuned.
    • Electrical tie-in/out fees, if needed to power your equipment.
    • $2.50 per cordless microphone - battery replacement fee
    • The grand piano. The piano does not belong to the facility, and the owner charges a rental fee.
      • Grand piano - For profit $150
      • Grand piano - Not-for-profit - $75
      • Rates are 50% for non-audience days, and additional days
      • If the grand piano needs tuning, it must be tuned by the owner's tuner (check with our office to confirm current tuning fees)
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