Performing Arts Centre in Vernon, British Columbia - Concerts and Events
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April 2017
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1  Todays date
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Job Opportunities
We are currently accepting applications for RENTALS COORDINATOR

32 hours, permanent
Application Deadline: April 21, 2017

Reporting to the Executive Director, the Rentals Coordinator will facilitate every rental at the Vernon and District Performing Arts Centre. In addition to acting as the primary liaison for all rental groups, the Rentals Coordinator will plan schedules and work with all departments to coordinate event logistics.

MAJOR RESPONSIBILITIES:
- Negotiate dates and contracts with renters and communicate with potential renters
- Coordinate all event logistics including staffing, hospitality, and front-of-house requirements
- Organize, create, and manage rental schedules and calendars
- Provide detailed event information documents (floor plans, detail sheets, etc.) to renters and potential renters
- Manage occupancy of facilities from move-in to move-out to ensure compliance with agreements and other terms and conditions governing the building including fire code, safety and rental policies
- Work collaboratively with VDPAC staff and renters in providing specialized administrative support for events, including promotion, ticketing and janitorial
- Prepare pre- and post-event reports, statistics and settlements
- Coordination and training of front of house staff and volunteers

REQUIRED QUALIFICATIONS:
- Post-secondary education in business administration or equivalent experience in invoicing, crafting contracts and event management
- Administrative experience and experience working with volunteers
- Exceptional organizational skills and the ability to multitask, prioritize and meet deadlines
- General knowledge and interest in theatre operations and procedures, hospitality and entertainment events
- Proficiency with Microsoft Word, Excel, and Outlook and an ability to learn new computer programs
- Excellent customer service, verbal communication, written communication and editing skills
- Experience with conflict resolution and problem solving
- Ability to work independently and in a team environment
- Self-motivated, able to work without supervision, excellent memory, critical thinking, problem solving and decision making skills

ASSETS:
- Demonstrated knowledge of applicable codes, guidelines and government legislation including Occupational Health & Safety Act, WHMIS regulations, Fire Code and Building Code
- Certificates: Level 1 First Aid, FoodSafe, and Serving It Right
- Experience in organizing events including receptions, recitals, conventions, and live stage performances
- Experience with Arts Management Systems' Theatre Manager Software
- Knowledge of marketing and social media

SCHEDULE:
- The successful applicant may be required to vary the work week to meet operational requirements

HOW TO APPLY:
Interested applicants should drop off or mail cover letter and resume to:

keelan@ticketseller.ca
Keelan Murtagh - Executive Director
Vernon and District Performing Arts Centre
3800 33rd Street
Vernon, British Columbia
V1T 5T6
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